Equipment Tracking

Know what’s due for service before it breaks down.

For shops with a fleet of mowers, trucks and trimmers. Keep each machine’s hours, service schedule and parts in one place, so a blown belt doesn’t cost you a route.

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The Equipment page listing mowers, trucks and trimmers with their hours, which crew has each one and which are in the shop.

A dead mower stops a whole route

Oil changes live in someone’s memory and the hours live on a sticky note. Then a mower dies on a Tuesday and nobody knows what was last done to it, or if the part was ever ordered.

Every machine, every service, every part

Equipment is on the Pro plan.

Pro and up

Every machine on one list

Add each truck, mower and handheld with its make, model, serial number and where it lives. Say which crew or person has it. Track hours or miles with a meter.

  • See what is in service, in the shop and retired at a glance
  • Keep photos, paperwork and the parts you stock on each machine
  • Crew can log the hours on a machine they run, and report a problem
The Equipment page with filters for in service, in the shop and retired, and a mower’s details open beside the list.
Pro and up

Service shows up when it’s due

Set a schedule like an oil change every 50 hours or a blade sharpening every 30 days. Lawnly raises a maintenance task when it comes due, and the Maintenance list shows what is overdue today.

  • Count by days, by hours or miles, or whichever comes first
  • Hand a task to your mechanic with what to log and photograph
The Maintenance list with overdue tasks for a zero-turn mower and a truck, and filters for today, overdue and waiting on parts.
Pro and up

The mechanic logs the work on a phone

A mechanic sees the tasks assigned to them, logs what was done, the parts used and the meter reading, adds before and after photos and completes the task. The next service is counted from that day.

  • A machine being repaired is marked In the shop
  • Mechanics see tasks and costs, not your customers or prices
Pro and up

Depreciation, if your accountant wants it

Enter what a machine cost, when it went into service, and its useful life. Lawnly works out a straight-line schedule. It is book depreciation from your numbers, not tax advice.

Say it, it’s done

Keep the fleet up to date by typing or talking. Every exchange is an example.

Lawnly assistantExample
Add the Exmark Lazer Z as unit 4. It has 612 hours.
Added the Exmark Lazer Z as unit 4 with 612 hours.
Lawnly assistantExample
What maintenance is overdue?
3 tasks are overdue: an oil change on the Exmark, blade sharpening on the Scag and a tire rotation on the F-250. The Scag is waiting on a part.
  • 1,100+
    Lawn care businesses on Lawnly

Which plan fits

Start with Pro.

Equipment, maintenance and parts tracking is a Pro line, for shops running several crews and a real fleet. Smaller plans can still keep every job and customer in Lawnly.

Compare every plan

Pro
$349/month
  • Up to 8 crews
  • 25 users
  • 3,000 AI messages a month
  • 2,000 customer texts a month

30-day free trial · No card · No contract

Questions owners ask

Do I need a mechanic on staff?

No. You can log the service yourself. The Mechanic role is there when you have someone who works the tasks and needs to see machines but not your customers.

Does it track my crew’s machines on a map?

No. Lawnly tracks each machine’s hours or miles that you or your crew log, not where it is.

Can I order parts from Lawnly?

No. You order the part the way you do today, and record where and when on the request. Lawnly tracks the request until it arrives.

Is the depreciation schedule tax depreciation?

No. It is straight-line book depreciation from the cost, dates and useful life you enter. Your tax depreciation may differ, so give the numbers to your tax preparer.

What can my crew do with it?

Crew can see the machines they run, log its hours and report a problem. Setting up machines and schedules is for you and the people you allow.

Less paperwork. More lawns.

Try Lawnly free for 30 days. No card, no contract. Run it from the dashboard, or just tell it what you need.

Start freeBook a demo

30-day free trialNo cardNo contract